HCV Property Owners

The Section 8 Rental Process

The Section 8 Housing Choice Voucher Program provides rental subsidies to lower-income families that meet federally established income guidelines. Program participants find their own rental housing and use the vouchers they receive from the Rockford Housing Commission (RHC) to help pay the rent. Funds for the program are provided by the U.S. Department of Housing and Urban Development (HUD).
When a family finds a suitable rental unit and the property owner agrees to participate in the Section 8 program, the family submits the following to the RHC:

  • A Request for Tenancy Approval, signed by the property owner and the family.
  • A copy of the proposed lease. The lease must include, word for word, all provisions of the Tenancy Addendum required by HUD.

After the GRHC receives the Request for Tenancy Approval and the proposed lease, our staff inspects the rental unit to ensure that it meets HUD Housing Quality Standards. There is no charge to the property owner or the tenant for this inspection.
If the RHC approves the unit and the lease, we will notify the family and the property owner, and we will furnish a HUD Housing Assistance Payment (HAP) contract to the owner. The owner must sign the HAP contract and return it to the RHC.

HUD Forms Portal

Property Owner Responsibilities

Rental property owners who participate in the RHC’s Section 8 program must…

  • Screen and select tenants.
  • Provide a lease that conforms to all state and local laws as well as to the Section 8 program’s HAP contract.
  • Maintain the rental unit in compliance with HUD Housing Quality Standards.
  • Collect the tenant’s portion of the rent. The RHC pays the subsidized portion of the monthly rent directly to the owner—generally this is the difference between a predetermined payment standard and 30 percent of the tenant’s adjusted monthly household income.
  • Comply with all requirements of the HAP contract and lease. The terms of a lease cannot be changed without the RHC’s written acknowledgement.

Per federal requirements, property rented to Section 8 tenants is re-inspected annually by the RHC.
It is illegal for property owners to discriminate based on prospective tenants’ age, race, sex, religion, disability or national origin. It is also illegal to deny tenancy based on the fact that a household has a Section 8 Housing Choice Voucher subsidy.
For more information about Section 8, please visit: U.S. Department of Housing and Urban Development or contact the Rockford Housing Commission.


Inspection Checklist: 52580

Inspection Checklist: 52580-A


Tenancy of Approval: 52517

Tenancy of Approval: 52517 (Spanish)

A Good Place to Live: 593PIH